Privacy Policy

Suppliers and Business Contacts:

AMG provides construction related services. To support its business AMG uses a number of suppliers/business contacts that are providing services and/or goods to AMG or could do so in the future.

AMG must process personal data so that services can be provided – in doing so, AMG acts as a data controller.

We will only use your personal data in accordance with the terms outlined in our contracts and our privacy policy.

What information does AMG collect?

You may give your personal details to AMG directly, such as by seeking to provide services to us; or, in some circumstances, your personal details may have been provided to us by another person in your company to offer and/or perform a contractual service. Your details may have been identified via publicly available sources in relation to services you provide (e.g. LinkedIn or your company website).
In any case AMG must have a legal basis for processing your personal data. We will only use your personal data in accordance with the terms of our contract and our privacy policy.

Why does AMG process personal data?
AMG will only collect and process your personal data for the purposes of fulfilling contracts or including you in our supply chain. The legal bases we rely upon when providing and/or offering to provide these services to you are: Legal Obligation – To comply with law, e.g. HMRC and Tax legislation. Contractual obligation – to perform a contract between us/you/your company. To assist us/you/your company to establish / exercise or defend legal claims, legitimate interest, for marketing and public relations in relation to our services. Consent – Where we have explicitly obtained your consent to share your data with other potential suppliers e.g. to provide a testimonial and/or reference about our service provision.

Who has access to data?
Where we need to share your personal data, we have contracts and data sharing agreements in place with the recipients that require them to treat your information as confidential and ensure the continued protection of your data whilst in their possession. AMG will process your personal data with the following recipients:
Governing bodies and authorities as required by law;
Our software providers;
Third party suppliers, e.g. business associates and professional advisers;
Payroll providers;

We may transfer your personal information to a third party as part of a sale of some or all our business and assets to any third party or a part of any business restructuring or reorganisation. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

How does AMG protect data?
We are committed to taking all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss, or unauthorised access. We do this by having in place a range of appropriate technical and organisational measures, e.g. encryption of our personal data; review our information collection, storage and processing practices, including physical security measures; restrict access to personal access to personal information; internal policies setting out our data security approach and measures to deal with any suspected data breach.

For how long does AMG keep data?
AMG will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.

Where services have not been provided
If you have not provided us with your services, or we have not had valuable contact with you (or, where appropriate, the firm you are working for or with) for two consecutive years, your personal data will be deleted from our systems unless where we believe in good faith that the law or other regulation requires us to preserve it.

Where services have been provided
Your personal details may be included in a number of documents created during our contract with you/your company. To comply with legal requirements e.g. VAT and tax legislation, your data will be kept for 7 tax years directly prior to the last date on which services were provided to us by you/your company. In the case of Construction projects, this could be longer, up to 15 years, where we believe in good faith that the law or other regulation requires us to preserve it.
Where AMG has obtained your consent to process your personal data we will do so in line with the relevant schedule detailed above.
After expiry of that period your data will no longer be kept.

Your rights
As a data subject, you have a number of rights. You can – access and obtain a copy of your data on request;
require AMG to change incorrect or incomplete data; require AMG to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; object to the processing of your data where AMG is relying on its legitimate interests as the legal ground for processing; and ask AMG to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override AMG’s legitimate grounds for processing data.

If you would like to exercise any of these rights, please contact

Companysecretary@amgriffiths.co.uk

If you believe that AMG has not complied with your data protection rights, you can complain to the Information Commissioner.

Automated decision-making
AMG does not use automated decision- making, including profiling. Should AMG intend to change this process you will be notified in advance.

Job Applicants

As part of any recruitment process, AMG collects and processes personal data relating to job applicants. AMG is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

What information does AMG collect?
AMG collects a range of information about you. This includes your name, address and contact details, including email address and telephone number; details of your qualifications, skills, experience and employment history; information about your current level of remuneration, including benefit entitlements;

AMG collects this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, or collected through interviews or other forms of assessment.

AMG will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).

Why does AMG process personal data?
AMG needs to process data to take steps at your request prior to entering into a contract with you. It also needs to process your data to enter into a contract with you.

In some cases, AMG needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant’s eligibility to work in the UK before employment starts.

AMG has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows AMG to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job.

AMG may also need to process data from job applicants to respond to and defend against legal claims.

Who has access to data?

Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the HR, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

AMG will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. AMG will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks. AMG will not transfer your data outside the European Economic Area.

How does AMG protect data?

AMG takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. We do this by having in place a range of appropriate technical and organisational measures, e.g. encryption of our personal data; review our information collection, storage and processing practices, including physical security measures; restrict access to personal access to personal information; internal policies setting out our data security approach and measures to deal with any suspected data breach – Refer to the AMG “Data Protection Policy”

For how long does AMG keep data?
If your application for employment is unsuccessful, AMG will hold your data on file for 6 months after the end of the relevant recruitment process. If your application for employment is unsuccessful, following interview, AMG will hold your data for 12 months, from the date of your interview. At the end of that period or once you withdraw your consent, your data is deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

Your rights
As a data subject, you have a number of rights. You can:
access and obtain a copy of your data on request; require AMG to change incorrect or incomplete data; require AMG to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; object to the processing of your data where AMG is relying on its legitimate interests as the legal ground for processing; and ask AMG to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override AMG’s legitimate grounds for processing data.

If you would like to exercise any of these rights, please contact Companysecretary@amgriffiths.co.uk

If you believe that AMG has not complied with your data protection rights, you can complain to the Information Commissioner.

What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to AMG during the recruitment process. However, if you do not provide the information, AMG may not be able to process your application properly or at all. You are under no obligation to provide information for equal opportunities monitoring purposes and there are no consequences for your application if you choose not to provide such information.

Website visitors

Your privacy is very important to us. We don’t share your personal information with anyone except to comply with the law or protect our rights. Like most website operators, AMG collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request.

Gathering of Personally-Identifying Information
Certain visitors to our website may choose to interact with us in ways that require us to gather personally-identifying information. In each case, AMG collects such information as is necessary or appropriate to fulfil the purpose of the visitor’s interaction, for example a user name and email address. AMG does not disclose personally-identifying information.

Cookies
A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. AMG uses cookies to help identify and track visitors, their usage of the website, and their website access preferences. Visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using AMG’s website, with the drawback that certain features of the website may not function properly without the aid of cookies.

Cookies from our website only last for 1 month – “We use cookies to ensure that we give you the best experience on the AMG website. We store no personal details – if you continue we assume that you are happy with this.”

Privacy Policy Changes

Although most changes are likely to be minor, AMG may change its Privacy Policy from time to time and visitors are encouraged to check this page for any changes. Your continued use of this site after any change in our Privacy Policy will constitute your acceptance of these changes.

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